Home » Microsoft » How to Optimize Performance in Word 2007 and Word 2010

To run any program and application efficiently on your device, it is important to make sure that it meets minimum requirements. Once you have checked and verified that your system meets the minimum system requirements, apply the further given suggestion to optimize performance in Microsoft Office Word 2007 and Word 2010.

Add more memory (RAM) to the computer

To run Word at optimal speed depends on various factors including the amount of memory (RAM). It requires significant space to run Word program. Other factors that play significant role to optimize the speed in your Word include the types of operations that Word performs and number of programs running at the same time.

By adding RAM to the computer, you can notice the performance improvements even if you run many programs at the same time. You can acquire great improvement in the operating speed of the Word by adding RAM even if you use graphics or embedded objects or work with large documents that are 50 pages or more on regular basis.

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Defrag the hard disk

Use utility such as the Windows Disk Defragmenter to periodically defragment the hard disk. Disk Defragmenter tools analyze local volumes and consolidate fragmented folders and files so that the folders and files take up contiguous spaces on the volume so that the computer’s speed of accessing files and folders can be increased.

Important Note: Before performing the defragmentation operation, make sure you create backup copies of important files to avoid any data loss.

Follow these steps given below to use Disk Defragmenter:

  • Click on the Start Menu, click on All Programs, head to Accessories, click on System Tools, and then click Disk Defragmenter.
  • Select the volume that you want to defragment by clicking on it, and then click Defragment.
  • Disk Defragmenter displays the results in the Defragmentation display once the defragmentation is complete. To view detailed information about the volume that you defragmented, click View Report option in the same window.

Optimize virtual memory use

Windows simulates a large continuous block of primary memory (RAM) when a program uses virtual memory. To do this, Windows uses smaller blocks of primary memory which are supplemented by secondary memory, such as a hard disk. Blocks of data (pages) are moved between RAM and a paging file to temporarily release space in RAM.

By default, the Windows paging file is dynamic so the paging file are able of altering their size according to available disk space and the operation performed on the system. Without incurring a significant performance penalty, the paging file may also take up a fragmented region of the hard disk. A dynamic paging file is simply the most efficient approach of using resources. A dynamic paging file is the most efficient use of resources and for high virtual memory performance, you need to take care of the fact that there should be enough free space on the disk so that paging file size can be changed according to the requirement.

As the Windows paging file is dynamic, so typically there is no need of changing virtual memory settings. However, in some cases, you may adjust virtual memory settings to improve performance. For example if there is enough free space and you have deleted unnecessary files on your disk and you are still facing performance issues, you may change the default virtual memory settings.

You may experience better performance if there are more than one drives on the computer as you can specifically specify to the Windows to locate paging file on a drive other than the default drive. There may be many reasons of performance issues including either or both of the following conditions given below:

  • Another local drive has more free space whereas the default drive is almost full and has no available free space.
  • The drive that is used is slower than another local drive which is faster but used less frequently.

To improve and experience better performance, makes sure that you at least specify the minimum disk space available for virtual memory twice of the available RAM.

Important Note: If you are not an advanced user, don’t change the Windows manage virtual memory settings. As much as possible, use the default virtual memory settings.

Use lower color settings and screen resolution

To receive the fastest screen display, use the correct video driver by configuring your display settings. It is not necessary to use the maximum color settings and the maximum screen resolution supported by your video driver. When you scroll or update graphics, the speed of screen will be significantly reduced if you set additional color support.

Configure your display settings to use a lower color setting and screen resolution for some operation like writing reports and working with spreadsheets.

Specify a higher resolution and color setting if you require additional display capabilities and there is no increase in performance after using lower color settings and screen resolutions.

Use fewer fonts

Using too many fonts in the Word program may also affect its performance. This reason may cause issues when you preview or print a document for the first time. Dialog boxes like Font dialog box or the Symbol dialog box, may take enough time to appear when you view them for the first time.

Word has to use additional file and memory resources when multiple fonts are used, as Word has to perform some complex actions.

Save documents on the local hard disk

You may notice a performance difference when you run Word from a network drive and when you run Word from files that are stored on the local hard disk. Word performance may be slow if you are running Word from a network drive. Additionally, performance may be slower when you work with files which are located on a floppy disk or on a network drive instead of when you work from files which are stored on the local hard disk.

Work with the local copy on the hard disk and avoid working with files which are located on a floppy disk. Instead, copy the files to the local hard disk for improved performance. Save your changes when you are finished with a file. Close the file before copying it to its original location.

Put documents on uncompressed drives

You create more free space to store files when you compress a hard disk.

in which you can store files. Although more disk space is available, disk compression can slow the performance of programs that use the compressed drive.

When you use disk compression, data is decompressed or compressed every time that a read or a write operation is made on the disk. This decompression and compression makes additional demands on the computer processor. Therefore, performance can be reduced.

Note Computers that have fast processors may not experience a decrease in performance when disk compression is used.

Disable automatic grammar and spell check

Checking the spelling and grammar is the by default feature of the Word as you type anything. Wavy red underlines mark the spelling errors and wavy green underlines mark grammatical errors in a Word document. On some devices, these options may significantly affect the Word performance.

Follow the steps given below to disable automatic spelling and grammar check:

  • Start the Word program.
  • Click the Microsoft Office Button in Word 2007 and click File in Word 2010 and then click Word Options.
  • Click on the Proofing option in the Word Options dialog box and then choose when you want to correct spelling in Word section.
  • Click to clear the box given before the Check spelling as you type check box.
  • Choose accordingly When correcting grammar in Word section, and then click in the box to clear it for disabling the option Check grammar with spelling.
  • Click on the OK option on your computer screen.

Use different view settings

Optimize the way that you see your document in Word using one or more of the following way:

If your document contains lots of graphics, use the Picture placeholders option. This option will show an empty box instead of displaying each graphic in your document. If you use the Picture placeholder option, it will increase the speed with which you scroll through and see a document which contains many graphics.

Follow the steps given below to use the Picture placeholders option:

  • Start the Word program.
  • Click the Microsoft Office Button in Word 2007 and click File in Word 2010 and then click Word Options.
  • Click on the advanced option in the Word Options dialog box and then scroll down to the Show document content section.
  • Select the Show picture placeholders check box by clicking on it and then click OK.

To speed up screen display in documents which include lots of formatting and graphics, use a draft font. This option displays graphics as empty boxes and most character formatting as underlined and bold. You can find this option in the Draft and Outline views.

Follow the steps given below to use a draft font:

  • Start the Word program.
  • Click the Microsoft Office Button in Word 2007 and click File in Word 2010 and then click Word Options.
  • Click on the advanced option in the Word Options dialog box and then scroll down to the Show document content section.
  • Click in Draft and Outline views check box to select the Use draft font, and then click on OK option.

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